The following terms and conditions apply to the use the the GIL Library Hub's Multipurpose Room.

• Please note that this room is available for bookings on a daily or half-daily basis.  All bookings must be paid for prior to using the room.  This room has external access, so is available: 
  • during the GIL Library Hub business hours- Monday to Friday:  9am -5pm and Saturday: 9am-12noon AND/OR
  • outside the GIL Library Hub business hours, with the use of a fob key to enter the Multipurpose Room, Kitchen and toilets only. Please note that the rest of the GIL Library Hub will not be accessible outside of business hours. 
• Please request a booking by contacting the GIL Library Hub via email > library@gilgandra.nsw.gov.au or online
• Please note that you will be contacted by GIL Library Hub staff, and asked to complete a Booking Request Form for this room.  Incorporated bodies, sporting clubs, associations of any kind or profit making/ commercial activities will be required to have a current Public Liability Policy.  Cover must be for a minimum of $10 million, must be in the name of the hirer and must be sighted prior to any confirmation of a booking.
• If you require a fob key to access the Plaza Room outside of hours, a deposit of $50 for the key will be required, in addition to the room hire fee.  This deposit is refundable on safe return of the key to staff at the GIL Library Hub (on the day following the booking).
• If you have a confirmed booking and are unable to attend, please contact the GIL Library Hub library@gilgandra.nsw.gov.au and cancel your booking.  Repeated no-shows may not be permitted to book again.
•  The facility is to be used only for the time and purpose specified.
• Hirers are required to familiarise themselves with evacuation plans (displayed at various locations throughout the GIL Library Hub) and location of fire extinguishers/hose reel/emergency exits in the event of an incident or emergency.
• All exits are to be kept clear at all times.
• Smoking in the building is prohibited.
• Liquor cannot be sold without a liquor licence and approval from Council.  Council requires a copy of the liquor licence prior to the function.
• The hirer will be responsible for the good conduct and order of patrons attending the function.
• Any damage to the building or breakages are to be reported to Council as soon as possible after the function.
• Council will allow users to secure decorations along the walls but they are not to be secured with any product likely to deface any surface.  Any damages must be paid for.
• All props and/or decorations are to be fire safe.
• Any lighting effects (including candles), cinematographic film or exhibition must be approved by Council in order to comply with fire regulations and rules of Council’s insurers.
• The hirer will be responsible for the cost of any damages to any part of the building, furniture, equipment or fittings.
• The room is to be left in a clean and tidy condition after use.
• Council officers reserve the right of entry at any time to ensure compliance with the regulations.
• Council, its officers and venues will not be responsible or liable in the case of loss or damage of personal property of persons using the premises.
• The building is to be secured at the conclusion of the function.
• It is the hirer’s responsibility to advise all function staff and function patrons of the above conditions.

CLEAN UP AFTER FUNCTION

• Please dispose of general rubbish in the wheelie bins provided, located at the southern side of the building.
• Ensure all floor surfaces are swept and tidy.
• Please leave benches and floor area in a clean and tidy state.
• Toilets- check that the taps are turned off, toilets have been flushed and leave in a clean and sanitary state.
• Ensure all lights are turned off and all doors and windows are locked.
• Return all keys to the GIL Library Hub by 10am the following day.